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Iphone Running Slow? Speed It Up With One of These Tips

Written by zysxajde-ca on . Posted in Blog, Productivity.

Let’s face it, iPhones are amazing devices. But even the sleekest, most powerful iPhone can succumb to the dreaded slowdown. Apps take forever to load and scrolling feels sluggish. Pretty soon, simple tasks become frustrating ordeals.

If your iPhone has gone from speedy sidekick to sluggish snail, don’t despair! We are sharing some easy tips to get your iPhone back in tip-top shape.

Give it a Restart: The Digital Power Nap

This might seem like a no-brainer, but you’d be surprised! How long has it been since you’ve turned off your device? Just like us, iPhones need an occasional reboot. Restart your phone. This clears temporary files, closes lingering apps, and frees up memory. It’s a quick and easy way to give your iPhone a much-needed refresh.

Clean Out the Digital Clutter

Our iPhones can become digital packrats, hoarding photos, videos, and apps we no longer use. Do you really need all those selfies? This clutter can slow things down. Take some time to declutter your digital life.

  • Photos and Videos

    Review your photo and video library. Delete blurry pics, duplicates, and anything you don’t need anymore. Consider using cloud storage services like iCloud Photos or OneDrive. These store precious memories without clogging up your device’s storage space. Many also have an automated upload feature when you snap a new pic.

  • Unused Apps

    Be honest, how many apps do you use daily? Identify apps you haven’t touched in months and delete them. This frees up phone storage space. It can also reduce background activity and improve battery life.

  • Offload Unused Apps & Keep Data (iOS 11 and later)

    This nifty feature lets you free up storage space by keeping an app’s data while deleting the app itself. When you need the app again, you can simply download it without losing any saved data.

  • Remove Unneeded Podcasts

    Many podcasts download to your device without you realizing it. This allows you to listen without a direct connection. But can fill up your device fast! If you listen to several podcasts, they all can be taking up valuable space. Review your iPhone’s storage and remove unnecessary podcast downloads.

Tame Background App Refresh

Background App Refresh allows apps to fetch new content. This happens even when you’re not actively using them. It can be helpful for staying up-to-date. But it can also drain your battery and slow down your phone. Review your Background App Refresh settings. Turn it off for apps you don’t need constantly refreshing in the background.

Not Every App Needs to Know Where You Are

Many apps constantly track your location. They do it even when you’re not using them. This location tracking can drain your battery and impact performance. Review your Location Services settings. Restrict access for apps that don’t need constant location awareness.

Reduce Motion Effects

Apple’s fancy motion effects include things like app parallax and zoom animations. They can be beautiful. But they can also be resource-intensive. Turn off iPhone motion effects. This can free up processing power and make your iPhone feel snappier.

Update Your Apps and iOS

App and iOS updates often include performance improvements and bug fixes. Make sure you’re running the latest versions of your apps and iOS. This ensures optimal performance and security.

Disable Automatic Downloads

Automatic app and iOS updates are convenient. But they can sometimes happen at inconvenient times, slowing down your phone. Consider disabling automatic downloads. Update apps and iOS manually when you have time and a good Wi-Fi connection. Make this a recurring task on your calendar. These updates are important for security, so you don’t want to forget them.

Nuclear Option: Reset Your iPhone

If all else fails, a factory reset might be necessary. This wipes your iPhone clean and restores it to its original settings. It can be the most effective way to clear out bugs that might be causing slowdowns.

But be careful with this nuclear option. Before doing a factory reset, be sure to back up your iPhone. Also, sign out of iCloud. This ensures you avoid losing important data.

Check Your Battery Health

A degraded battery can also contribute to slowdowns. Head to Settings > Battery > Battery Health. Here you can see your iPhone’s maximum battery capacity. If it’s below 80%, your phone might be throttling performance to conserve battery life. In this case, consider replacing your battery for optimal performance.

Follow these simple tips. They’ll help you diagnose the cause of your iPhone’s sluggishness. As well as get it running smoothly again. A little maintenance goes a long way in keeping your iPhone happy and fast!

Need Help with a Smartphone or Tablet?

When your smartphone isn’t working right, it can be a real pain. Don’t struggle. Get help from the pros. Our team can diagnose internal and external smartphone issues as well as help with tablets, laptops, and other devices.

Contact us today to see how we can help.

Article used with permission from The Technology Press.

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Building A Culture of Cyberawareness (10 Easy Steps)

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

Cyberattacks are a constant threat in today’s digital world. Phishing emails, malware downloads, and data breaches. They can cripple businesses and devastate personal lives. Employee error is the reason many threats get introduced to a business network. A lack of cybersecurity awareness is generally the culprit. People don’t know any better, so they accidentally click a phishing link. They also create weak passwords, easy for hackers to breach.

It’s estimated that 95% of data breaches are due to human error. But here’s the good news, these mistakes are preventable. Building a strong culture of cyber awareness can significantly reduce your risks.

Why Culture Matters

Think of your organization’s cybersecurity as a chain. Strong links make it unbreakable, while weak links make it vulnerable. Employees are the links in this chain. By fostering a culture of cyber awareness, you turn each employee into a strong link. This makes your entire organization more secure.

Easy Steps, Big Impact

Building a cyber awareness culture doesn’t require complex strategies or expensive training programs. Here are some simple steps you can take to make a big difference.

  • 1. Start with Leadership Buy-in

    Security shouldn’t be an IT department issue alone. Get leadership involved! When executives champion cyber awareness, it sends a powerful message to the organization. Leadership can show their commitment by:

    • Participating in training sessions
    • Speaking at security awareness events
    • Allocating resources for ongoing initiatives

  • 2. Make Security Awareness Fun, Not Fearful

    Cybersecurity training doesn’t have to be dry and boring. Use engaging videos, gamified quizzes, and real-life scenarios. These keep employees interested and learning. Think of interactive modules. Ones where employees choose their path through a simulated phishing attack. Or short, animated videos. Videos that explain complex security concepts in a clear and relatable way.

  • 3. Speak Their Language

    Cybersecurity terms can be confusing. Communicate in plain language, avoiding technical jargon. Focus on practical advice employees can use in their everyday work.

    Don’t say, “implement multi-factor authentication.” Instead, explain that it adds an extra layer of security when logging in. Like needing a code from your phone on top of your password.

  • 4. Keep it Short and Sweet

    Don’t overwhelm people with lengthy training sessions. Opt for bite-sized training modules that are easy to digest and remember. Use microlearning approaches delivered in short bursts throughout the workday. These are a great way to keep employees engaged and reinforce key security concepts.

  • 5. Conduct Phishing Drills

    Regular phishing drills test employee awareness and preparedness. Send simulated phishing emails and track who clicks. Use the results to educate employees on red flags and reporting suspicious messages.

    But don’t stop there! After a phishing drill, take the opportunity to dissect the email with employees. Highlight the telltale signs that helped identify it as a fake.

  • 6. Make Reporting Easy and Encouraged

    Employees need to feel comfortable reporting suspicious activity without fear of blame. Create a safe reporting system and acknowledge reports promptly. You can do this through:

    • A dedicated email address
    • An anonymous reporting hotline
    • A designated security champion employees can approach directly

  • 7. Security Champions: Empower Your Employees

    Identify enthusiastic employees who can become “security champions.” These champions can answer questions from peers as well as promote best practices through internal communication channels. This keeps security awareness top of mind. Security champions can be a valuable resource for their colleagues. They foster a sense of shared responsibility for cybersecurity within the organization.

  • 8. Beyond Work: Security Spills Over

    Cybersecurity isn’t just a work thing. Educate employees on how to protect themselves at home too. Share tips on strong passwords, secure Wi-Fi connections, and avoiding public hotspots. Employees who practice good security habits at home are more likely to do so in the workplace.

  • 9. Celebrate Success

    Recognize and celebrate employee achievements in cyber awareness. Did someone report a suspicious email? Did a team achieve a low click-through rate on a phishing drill? Publicly acknowledge their contributions to keep motivation high. Recognition can be a powerful tool. It’s helps reinforce positive behavior and encourages continued vigilance.

  • 10. Bonus Tip: Leverage Technology

    Technology can be a powerful tool for building a cyber-aware culture. Use online training platforms that deliver microlearning modules and track employee progress. You can schedule automated phishing simulations regularly to keep employees on their toes. Tools that bolster employee security include:

The Bottom Line: Everyone Plays a Role

Building a culture of cyber awareness is an ongoing process. Repetition is key! Regularly revisit these steps. Keep the conversation going. Make security awareness a natural part of your organization’s DNA. Cybersecurity is a shared responsibility. By fostering a culture of cyber awareness your business benefits. You equip everyone in your organization with the knowledge and tools to stay safe online. Empowered employees become your strongest defense against cyber threats.

Contact Us to Discuss Security Training & Technology

Need help with email filtering or security rules setup? Would you like someone to handle your ongoing employee security training? We can help you reduce your cybersecurity risk in many ways.

Contact us today to learn more.

Article used with permission from The Technology Press.

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Is your Business Losing Money

Written by zysxajde-ca on . Posted in Blog, Business.

Shiny new tech can be exciting! It promises increased efficiency, happier employees, and a competitive edge. It’s also necessary to stay competitive in today’s technology-driven business world.

But that promise can turn into a financial nightmare if you neglect two important things. These are employee training and change management. You can end up losing money simply because employees can’t use their technology.

When employees have trouble using their business tools, productivity drops. Mistakes can be made, and customer service can fall. Read on for common staff technology issues as well as the solutions.

Lack of Technology Training

Imagine investing in a top-of-the-line CRM system. Then you see your sales team floundering instead of excelling. You were expecting the CRM to make their jobs easier. But they can’t find key features, struggle with data entry, and miss deadlines.

Why? Because they haven’t been properly trained on the new software. This scenario plays out in countless businesses. It leads to the following costs.

  • Lost Productivity

    Employees fumbling with unfamiliar tech lose valuable work time. Imagine the lost sales opportunities if your team can’t process orders or can’t generate reports due to inadequate training on the new CRM.

  • Costly Errors

    Confusion and frustration lead to mistakes. Inaccurate data entered into the new system requires time and money to fix. This impacts budgets and potentially damages client relationships.

  • Demotivation and Resistance

    Struggling with a new system is demoralizing. Untrained employees might resist using it altogether. They can cling to outdated (but familiar) methods. This hinders adoption and negates the benefits of the new tech.

Failing to Manage the Change

New technology disrupts workflows. Without proper change management, employees feel overwhelmed and insecure. Change management is looking at the “human” side of change. It’s about helping employees understand why things are changing as well as providing training, support, and other engagement. The goal is to help them transition successfully.

Organizations using change management are 67% more likely to achieve desired project outcomes.

When companies neglect change management, the following can happen.

  • Low Morale

    Change can be stressful. Employees can feel lost and undervalued, especially due to a lack of clear communication and support during the transition. This can lead to low morale and a negative work environment.

  • Shadow IT

    Employees may feel the new system isn’t meeting their needs. This can cause them to resort to using unauthorized tools (shadow IT). This creates security risks and undermines the investment in the new technology.

  • Resistance to Future Improvements

    A negative experience with a tech rollout can make employees wary of future changes. This can hinder innovation as well as make it difficult for the company to adapt to evolving market trends. Without change management, employees tend to get “change fatigue.” This can make them less productive.

Building a Bridge to Success

The key to unlocking the true value of new technology? It lies in effective training and change management. Here’s how to avoid the negative costs and get the full benefits from your tech.

  • Invest in Comprehensive Training

    Don’t treat training as an afterthought. Yes, some tools say they’re easy to use, but people have different tech literacy levels. Some may pick up things quickly, but many don’t. There’s no replacement for targeted training on a business application.

    Develop a tailored training program that goes beyond basic features. Include video tutorials, hands-on workshops, and ongoing support resources. This helps everyone feel comfortable using the new tools.

  • Focus on User Adoption, Not Just Features

    Training shouldn’t just explain how the software works. It should focus on how the new system will benefit employees in their daily tasks as well as improve workflow efficiency. If employees don’t adopt the tech well, you don’t see its full benefits.

  • Embrace Change Management

    Communicate the “why” behind the change. Explain how the new technology will make everyone’s jobs easier as well as ultimately benefit the company as a whole. Encourage open communication and address concerns throughout the transition.

The Takeaway

New technology is a powerful tool, but it’s only as valuable as its users. Prioritize employee training and change management. This will help you bridge the gap between a shiny new system and a real return on investment.

Happy, well-trained employees using the right tools are your secret weapon. They can help you maximize efficiency, boost morale, and stay ahead of the curve. Don’t let a lack of training turn your tech upgrade into a financial drain.

Need Help With Technology Training?

Efficiency and productivity improvements are the goals of most technology transformations. We can help you meet your tech goals with staff training. We can tailor training and support to your needs as well as helping your team excel with new tech and existing tools. Are you ready to discuss a tailored tech training plan for your staff?

Contact us today to learn more.

Article used with permission from The Technology Press.

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7 Common Pitfalls When Adopting Zero Trust Security

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

Zero Trust security is rapidly transforming the cybersecurity landscape. It moves away from traditional perimeter-based security models. In this approach, every connection attempt is continuously verified before granting resource access.

56% of global organizations say adopting Zero Trust is a “Top” or “High” priority.

This approach offers significant security advantages. But the transition process presents several potential pitfalls. Running into these can harm a company’s cybersecurity efforts.

Below, we’ll explore these common roadblocks. We’ll also offer guidance on navigating a successful Zero Trust security adoption journey.

 Remembering the Basics: What is Zero Trust Security?

Zero Trust throws out the old “castle and moat” security model. The one where everyone inside the network perimeter is trusted. Instead, it assumes everyone and everything is a potential threat. This is true even for users already inside the network. This may sound extreme, but it enforces a rigorous “verify first, access later” approach.

Here are the key pillars of Zero Trust:

  • Least Privilege: Users only get access to the specific resources they need to do their jobs, no more.
  • Continuous Verification: Authentication doesn’t happen once. It’s an ongoing process. Users and devices are constantly re-evaluated for access rights.
  • Micro-Segmentation: IT divides the network into smaller segments. This limits the damage if a breach occurs.

Common Zero Trust Adoption Mistakes

Zero Trust isn’t a magic solution you can simply buy and deploy. Here are some missteps to avoid:

Treating Zero Trust as a Product, Not a Strategy

Some vendors might make Zero Trust sound like a product they can sell you. Don’t be fooled! It is a security philosophy that requires a cultural shift within your organization.

There are many approaches and tools used in a Zero Trust strategy. These include tools like multi-factor authentication (MFA) and advanced threat detection and response.

Focus Only on Technical Controls

Technology indeed plays a crucial role in Zero Trust. But its success hinges on people and processes too. Train your employees on the new security culture and update access control policies. The human element is an important one in any cybersecurity strategy.

Overcomplicating the Process

Don’t try to tackle everything at once. This can be overwhelming, and smaller companies may give up. Start with a pilot program focusing on critical areas. Then, gradually expand your Zero Trust deployment bit by bit.

Neglect User Experience

Zero Trust shouldn’t create excessive hurdles for legitimate users. Adopting controls like MFA can backfire if employees aren’t involved. Find the right balance between security and a smooth user experience. Use change management to help ease the transition process.

Skipping the Inventory

You can’t secure what you don’t know exists. Catalog all your devices, users, and applications before deploying Zero Trust. This helps identify potential access risks. It also provides a roadmap for prioritizing your efforts.

Forgetting Legacy Systems

Don’t leave older systems unprotected during your Zero Trust transition. Integrate them into your security framework or consider secure migration plans. Forgotten legacy systems can lead to data breaches that impact your entire network.

Ignoring Third-Party Access

Third-party vendors can be a security weak point. Clearly define access controls and check their activity within your network. Set time-limited access as appropriate.

Remember, Zero Trust is a Journey

Building a robust Zero Trust environment takes time and effort. Here’s how to stay on track:

  • Set Realistic Goals: Don’t expect overnight success. Define achievable milestones and celebrate progress along the way.
  • Embrace Continuous Monitoring: Security threats are constantly evolving. Continuously watch your Zero Trust system and adjust your strategies as needed.
  • Invest in Employee Training: Empower your employees as active participants in your Zero Trust journey. Regular security awareness training is vital.

The Rewards of a Secure Future

Avoid these common mistakes and adopt a strategic approach. This will enable your business to leverage the big advantages of Zero Trust security. Here’s what you can expect:

  • Enhanced Data Protection: Zero Trust minimizes the damage from a potential breach. It does this by limiting access to sensitive data.
  • Improved User Experience: Streamlined access controls create a smoother experience for authorized users.
  • Increased Compliance: Zero Trust aligns with many industry regulations and compliance standards.

Are you ready to take the first step with Zero Trust security? Equip yourself with knowledge, plan your approach, and avoid these common pitfalls. This will enable you to transform your security posture. As well as build a more resilient business in the face of evolving cyber threats.

Schedule a Zero Trust Cybersecurity Assessment

Zero Trust is quickly becoming a security expectation around the world. Our team of cybersecurity experts can help you get started deploying it successfully. Deploying it is a continuous journey towards a more secure future. We’re happy to be your trusted guides.

Contact us today to schedule a cybersecurity assessment to get started.

Article used with permission from The Technology Press.

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Don’t Risk It! Why You Shouldn’t Skip Vulnerability Assessments

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

Cyber threats are a perpetual reality for business owners. Hackers are constantly innovating. They devise new ways to exploit vulnerabilities in computer systems and networks.

For businesses of all sizes, a proactive approach to cybersecurity is essential. One of the most crucial elements of this approach is regular vulnerability assessments. A vulnerability assessment is a systematic process. It identifies and prioritizes weaknesses in your IT infrastructure that attackers can exploit.

Some businesses may be tempted to forego vulnerability assessments. They might think it’s too costly or inconvenient. Small business leaders may also feel it’s just for the “big companies.” But vulnerability assessments are for everyone. No matter the company size. The risks associated with skipping them can be costly.

In 2023, there were over 29,000 new IT vulnerabilities discovered. That’s the highest count reported to date.

In this article, we explore the critical role of vulnerability assessments. As well as their benefits and how they help to maintain a robust cybersecurity posture. We’ll also look at the potential consequences of neglecting them.

Why Vulnerability Assessments Matter

The internet has become a minefield for businesses. Cybercriminals are constantly on the lookout for vulnerabilities to exploit. Once they do, they typically aim for one or more of the following:

  • Gain unauthorized access to sensitive data
  • Deploy ransomware attacks
  • Disrupt critical operations

Here’s why vulnerability assessments are crucial in this ever-evolving threat landscape:

  • Unseen Weaknesses: Many vulnerabilities remain hidden within complex IT environments. Regular assessments uncover these weaknesses before attackers can exploit them.
  • Evolving Threats: Experts discover new vulnerabilities all the time. Regular assessments ensure your systems are up to date. And that they’re protected from potential security gaps.
  • Compliance Requirements: Many industries have regulations mandating regular vulnerability assessments. This helps to ensure data security and privacy compliance.
  • Proactive Approach vs. Reactive Response: Identifying vulnerabilities proactively allows for timely remediation. This significantly reduces the risk of a costly security breach. A reactive approach is where you only address security issues after an attack. This can lead to significant financial losses and disruptions to your business.

The High Cost of Skipping Vulnerability Assessments

Some business owners might think vulnerability assessments seem like an unnecessary expense. But the cost of neglecting them can be far greater. Here are some potential consequences of skipping vulnerability assessments:

  • Data Breaches

    Unidentified vulnerabilities leave your systems exposed. This makes them prime targets for cyberattacks. Just one breach can result in the theft of sensitive data and customer information.

  • Financial Losses

    Data breaches can lead to hefty fines and legal repercussions. As well as the cost of data recovery and remediation. Business disruptions caused by cyberattacks can also result in lost revenue and productivity.

    The current average cost of a data breach is $4.45 million. This represents an increase of 15% over the last three years. These costs continue to increase, making cybersecurity a necessity for ongoing business survival.

  • Reputational Damage

    A security breach can severely damage your company’s reputation. It can erode customer trust and potentially impact future business prospects. Both B2B and B2C customers hesitate to do business with a company that has experienced a breach.

  • Loss of Competitive Advantage

    Cyberattacks can cripple your ability to innovate and compete effectively. This can hinder your long-term growth aspirations. Rather than forward motion on innovation, your company is playing security catch-up.

The Benefits of Regular Vulnerability Assessments

Regular vulnerability assessments offer a multitude of benefits for your business:

  • Improved Security Posture: Vulnerability assessments identify and address vulnerabilities. This means you significantly reduce the attack surface for potential cyber threats.
  • Enhanced Compliance: Regular assessments help you stay compliant with relevant industry regulations. As well as data privacy laws your business is subject to.
  • Peace of Mind: Knowing your network is secure from vulnerabilities gives you peace of mind. It allows you to focus on core business operations.
  • Reduced Risk of Costly Breaches: Proactive vulnerability management helps prevent costly data breaches. As well as the associated financial repercussions.
  • Improved Decision-Making: Vulnerability assessments provide valuable insights into your security posture. This enables data-driven decisions about security investments and resource allocation.

The Vulnerability Assessment Process: What to Expect

A vulnerability assessment typically involves several key steps:

  1. Planning and Scoping: Define the scope of the assessment. This includes outlining what systems and applications are part of the evaluation.
  2. Discovery and Identification: Use specialized tools and techniques to scan your IT infrastructure. They will look for known vulnerabilities.
  3. Prioritization and Risk Assessment: Classify vulnerabilities based on severity and potential impact. Focus on critical vulnerabilities that need immediate remediation.
  4. Remediation and Reporting: Develop a plan to address identified vulnerabilities. This should include patching, configuration changes, and security updates. Generate a detailed report that outlines the vulnerabilities found. As well as their risk level, and remediation steps taken.

Investing in Security is Investing in Your Future

Vulnerability assessments are not a one-time fix. Your business should conduct them regularly to maintain a robust cybersecurity posture. By proactively identifying and addressing vulnerabilities, you can:

  • Significantly reduce your risk of cyberattacks
  • Protect sensitive data
  • Ensure business continuity

Remember, cybersecurity is an ongoing process. Vulnerability assessments are a vital tool in your security arsenal. Don’t gamble with your organization’s future. Invest in vulnerability assessments and safeguard your valuable assets

Contact Us Today to Schedule a Vulnerability Assessment

When was the last time your business had any vulnerability testing? No matter your size, we can help. Our vulnerability assessment will look for any weaknesses in your infrastructure. Then, we take the next steps and provide you with actionable recommendations.

Contact us today to schedule a vulnerability assessment for better security.

Article used with permission from The Technology Press.

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Here Are 5 Data Security Trends to Prepare for in 2024

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

With cyber threats evolving at an alarming pace, staying ahead of the curve is crucial. It’s a must for safeguarding sensitive information. Data security threats are becoming more sophisticated and prevalent. The landscape must change to keep up. In 2024, we can expect exciting developments alongside persistent challenges.

Over 70% of business professionals say their data privacy efforts are worth it. And that their business receives “significant” or “very significant” benefits from those efforts.

Staying informed about these trends is crucial. This is true whether you’re an individual or a business safeguarding valuable data.

Here are some key areas to watch.

  • 1. The Rise of the Machines: AI and Machine Learning in Security

    Artificial intelligence (AI) and machine learning (ML) are no longer futuristic concepts. They are actively shaping the cybersecurity landscape. This year, we’ll likely see a further rise in their application:

    • Enhanced Threat Detection: AI and ML algorithms excel at analyzing massive datasets. This enables them to identify patterns and anomalies that might escape human notice. This translates to a quicker detection of and reaction to potential cyber threats.
    • Predictive Analytics: AI can predict potential vulnerabilities and suggest proactive measures. It does this by analyzing past cyberattacks and security incidents.
    • Automated Response: AI can go beyond detection and analysis. Professionals can program it to automatically isolate compromised systems as well as block malicious activity and trigger incident response procedures. This saves valuable time and reduces the potential impact of attacks.

    AI and ML offer significant benefits. But it’s important to remember they are tools, not magic solutions. Deploying them effectively requires skilled professionals. Experts who can interpret the data and make informed decisions.

  • 2. Battling the Ever-Evolving Threat: Ransomware

    Ransomware is malicious software that encrypts data and demands a ransom for decryption. It has been a persistent threat for years. Unfortunately, it’s not going anywhere in 2024. Hackers are constantly refining their tactics, targeting individuals and businesses alike. Here’s what to expect:

    • More Targeted Attacks: Hackers will likely focus on meticulously selecting high-value targets. Such as critical infrastructure or businesses with sensitive data. They do this to maximize their impact and potential payout.
    • Ransomware-as-a-Service (RaaS): This enables those with limited technical expertise to rent ransomware tools. This makes it easier for a wider range of actors to launch attacks.
    • Double Extortion: Besides encrypting data, attackers might steal it beforehand. They then may threaten to leak it publicly if the ransom isn’t paid, adding pressure on victims.

  • 3. Shifting Strategies: Earlier Data Governance and Security Action

    Traditionally, companies have deployed data security measures later in the data lifecycle. For example, after data has been stored or analyzed. But a new approach towards earlier action is gaining traction in 2024. This means:

    • Embedding Security Early On:Organizations are no longer waiting until the end. Instead, they will integrate data controls and measures at the start of the data journey. This could involve setting data classification levels as well as putting in place access restrictions. They will also be defining data retention policies early in the process.
    • Cloud-Centric Security:More organizations are moving towards cloud storage and processing. As they do this, security solutions will be closely integrated with cloud platforms. This ensures consistent security throughout the entire data lifecycle.
    • Compliance Focus:Data privacy regulations like GDPR and CCPA are becoming increasingly stringent. As this happens, companies will need to focus on data governance to ensure compliance.

  • 4. Building a Fortress: Zero Trust Security and Multi-Factor Authentication

    We’re in a world where traditional perimeter defenses are constantly breached. This is why the “Zero Trust” approach is gaining prominence. This security model assumes that no user or device is inherently trustworthy. Users and programs need access verification for every interaction. Here’s how it works:

    • Continuous Verification:Every access request will be rigorously scrutinized. This is regardless of its origin (inside or outside the network). Systems base verification on factors like user identity, device, location, and requested resources.
    • Least Privilege Access:Companies grant users the lowest access level needed to perform their tasks. This minimizes the potential damage if hackers compromise their credentials

    Multi-Factor Authentication (MFA): MFA adds an important extra layer of security. It requires users to provide extra factors beyond their password.

  • 5. When Things Get Personal: Biometric Data Protection

    Biometrics include facial recognition, fingerprints, and voice patterns. They are becoming an increasingly popular form of authentication. But this also raises concerns about the potential for misuse and privacy violations:

    • Secure Storage Is Key:Companies need to store and secure biometric data. This is ideally in encrypted form to prevent unauthorized access or breaches.
    • Strict Regulation:Expect governments to install stricter regulations. These will be around the collection, use, and retention of biometric data. Organizations will need to ensure they adhere to evolving standards. They should also focus on transparency and user consent.

How to Prepare for Evolving Data Security Trends

Feeling a bit overwhelmed? Don’t worry, here are some practical steps you and your organization can take:

  • Stay Informed
  • Invest in Training
  • Review Security Policies
  • Embrace Security Technologies
  • Test Your Systems

Schedule a Data Security Assessment Today!

The data security landscape of 2024 promises to be both intriguing and challenging. We can help you navigate this evolving terrain with confidence.

A data security assessment is a great place to start. Contact us today to schedule yours.

Article used with permission from The Technology Press.

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Guide to Improving Your Company’s Data Management

Written by zysxajde-ca on . Posted in Blog, IT Management.

Data is the lifeblood of modern businesses. It fuels insights, drives decision-making, and ultimately shapes your company’s success. But in today’s information age, data can quickly become overwhelming.

Scattered spreadsheets, siloed databases, and inconsistent formatting. All these create a data management nightmare. This hinders your ability to leverage this valuable asset.

Let this guide serve as your roadmap to data management success. We’ll explore the challenges of poor data management. Then, outline best practices for improvement. Lastly, we’ll equip you with strategies to transform your company’s data landscape. Read on to go from chaotic clutter to a well-organized, accessible source of truth.

The Pitfalls of Poor Data Management

The consequences of neglecting data management are far-reaching. Here’s how poor data management can cripple your business:

  • Insufficient Operations

    Struggling to find the data you need wastes time and resources. Manual processes for data analysis become cumbersome and error prone. This hurts your ability to operate efficiently.

    Seventy-three percent of workers spend an average of 1-3 hours a day trying to find data.

  • Poor Decision-Making

    Inconsistent or inaccurate data leads to flawed insights. Without reliable data, you risk making decisions based on faulty information. This could potentially jeopardize growth opportunities or hold back strategic initiatives.

  • Compliance Issues

    Data privacy regulations are becoming increasingly stringent. Poor data management makes it difficult to comply with these regulations. This could result in hefty fines and reputational damage.

  • Reduced Customer Satisfaction

    Inaccurate customer data leads to poor customer experiences. For example, incorrect contact information can hinder communication. Outdated customer preferences can result in irrelevant marketing campaigns.

Strategies for Effective Data Management

Transforming your company’s data management approach requires a strategic plan. Here are some actionable strategies to consider:

  • Conduct a Data Inventory: Identify all the data your company collects, stores, and uses. Understand the purpose of each data set and how the organization is using it.
  • Invest in Data Management Tools: Technology can be your ally in data management. Explore data management solutions. Look for features like data cleansing, data warehousing, and data visualization.
  • Develop Data Policies and Procedures: Document your data management policies and procedures. Outline data collection practices, data retention requirements, and user access protocols.
  • Foster a Data-Driven Culture: Encourage a data-driven culture within your organization. Emphasize the importance of data quality and responsible data usage. Train employees in data management best practices. Empower them to leverage data for informed decision-making.
  • Embrace Continuous Improvement: Data management is an ongoing process. Regularly review your data management practices. Identify areas for improvement. Adapt your strategies as your company’s data needs evolve.

The Benefits of Effective Data Management

Using these data best practices unlocks a world of benefits for your company:

  • Enhanced Operational Efficiency

    Good data management leads to increased operational efficiency and productivity gains. It helps your business:

    • Streamline workflows
    • Improve data access
    • Enjoy accurate data analysis

  • Data-Driven Decision Making

    Reliable data empowers informed decision-making at all levels of the organization. Strategic initiatives become data driven. This leads to improved outcomes and a competitive advantage.

  • Improve Customer Experience

    Accurate customer data allows for personalized marketing campaigns. As well as targeted offerings and better customer service interactions. Up-to-date customer data also drives faster response times for support issues.

  • Reduced Risk of Compliance Issues

    Robust data management practices make it easier to meet data privacy regulations. This minimizes legal risks and potential fines. It also makes it easier to put data security policies in place.

  • Unleashing the Power of Data Analytics

    Clean and organized data fuels powerful data analytics. Gain deeper insights into things like:

    • Customer behavior
    • Operational performance
    • Market trends

    This enables you to make informed decisions that propel your business forward.

Getting Help Setting Up a Great Data Management System

Don’t let the influx of data bog your company down. Our team can help you set up an effective data management system. One that puts the power of data at your fingertips.

Contact us today to schedule a chat.

Article used with permission from The Technology Press.

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Google & Yahoo’s New DMARC Policy Shows Why Businesses Need Email Authentication… Now

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

Have you been hearing more about email authentication lately? There is a reason for that. It’s the prevalence of phishing as a major security threat. Phishing continues as the main cause of data breaches and security incidents. This has been the case for many years.

A major shift in the email landscape is happening. The reason is to combat phishing scams. Email authentication is becoming a requirement for email service providers. It’s crucial to your online presence and communication to pay attention to this shift.

Google and Yahoo are two of the world’s largest email providers. They have implemented a new DMARC policy that took effect in February 2024. This policy essentially makes email authentication essential. It’s targeted at businesses sending emails through Gmail and Yahoo Mail.

But what’s DMARC, and why is it suddenly so important? Don’t worry, we’ve got you covered. Let’s dive into the world of email authentication. We’ll help you understand why it’s more critical than ever for your business.

The Email Spoofing Problem

Imagine receiving an email seemingly from your bank. It requests urgent action. You click a link, enter your details, and boom – your information is compromised.

The common name for this is email spoofing. It’s where scammers disguise their email addresses. They try to appear as legitimate individuals or organizations. Scammers spoof a business’s email address. Then they email customers and vendors pretending to be that business.

These deceptive tactics can have devastating consequences on companies. These include:

  • Financial losses
  • Reputational damage
  • Data breaches
  • Loss of future business

Unfortunately, email spoofing is a growing problem. It makes email authentication a critical defense measure.

What is Email Authentication?

Email authentication is a way of verifying that your email is legitimate. This includes verifying the server sending the email. It also includes reporting back unauthorized uses of a company domain.

Email authentication uses three key protocols, and each has a specific job:

  • SPF (Sender Policy Framework): Records the IP addresses authorized to send email for a domain.
  • DKIM (DomainKeys Identified Mail): Allows domain owners to digitally “sign” emails, verifying legitimacy.
  • DMARC (Domain-based Message Authentication, Reporting, and Conformance): Gives instructions to a receiving email server. Including, what to do with the results of an SPF and DKIM check. It also alerts domain owners that their domain is being spoofed.

SPF and DKIM are protective steps. DMARC provides information critical to security enforcement. It helps keep scammers from using your domain name in spoofing attempts.

Here’s how it works:

  1. You set up a DMARC record in your domain server settings. This record informs email receivers (like Google and Yahoo). It tells them the IP addresses authorized to send emails on your behalf.
  2. What happens next? Your sent email arrives at the receiver’s mail server. It is looking to see if the email is from an authorized sender.
  3. Based on your DMARC policy, the receiver can take action. This includes delivery, rejection, or quarantine.
  4. You get reporting back from the DMARC authentication. The reports let you know if your business email is being delivered. It also tells you if scammers are spoofing your domain.

Why Google & Yahoo’s New DMARC Policy Matters

Both Google and Yahoo have offered some level of spam filtering. But didn’t strictly enforce DMARC policies. The new DMARC policy raises the bar on email security.

  • Starting in February 2024, the new rule took place. Businesses sending over 5,000 emails daily must have DMARC implemented.  
  • Both companies also have policies for those sending fewer emails. These relate to SPF and DKIM authentication.

Look for email authentication requirements to continue. You need to pay attention to ensure the smooth delivery of your business email.

The Benefits of Implementing DMARC:

Implementing DMARC isn’t just about complying with new policies. It offers a range of benefits for your business:

  • Protects your brand reputation:DMARC helps prevent email spoofing scams. These scams could damage your brand image and customer trust.
  • Improves email deliverability:Proper authentication ensures delivery. Your legitimate emails reach recipients’ inboxes instead of spam folders.
  • Provides valuable insights:DMARC reports offer detailed information. They give visibility into how different receivers are handling your emails as well as help you identify potential issues. They also improve your email security posture.

Taking Action: How to Put DMARC in Place

Implementing DMARC is crucial now. This is especially true considering the rising email security concerns with email spoofing. Here’s how to get started:

  • Understand your DMARC options
  • Consult your IT team or IT security provider
  • Track and adjust regularly

Need Help with Email Authentication & DMARC Monitoring?

DMARC is just one piece of the email security puzzle. It’s important to put email authentication in place. This is one of many security measures required in the modern digital environment. Need help putting these protocols in place? Just let us know.

Contact us today to schedule a chat.

Article used with permission from The Technology Press.

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Eye-opening Insights from the 2023 Annual Cybersecurity Attitudes and Behaviors Report

Written by zysxajde-ca on . Posted in Blog, Cybersecurity.

We are living in an era dominated by digital connectivity. You can’t overstate the importance of cybersecurity. As technology advances, so do the threats that lurk in the online world.

Often, it’s our own actions that leave us most at risk of a cyberattack or online scam. Risky behaviors include weak passwords and lax security policies. As well as thinking “This won’t happen to me.” This is why human error is the cause of approximately 88% of data breaches.

The National Cybersecurity Alliance and CybSafe are working to correct poor cyber hygiene. Each year, the duo publishes a report on cybersecurity attitudes and behaviors.

The goal is to educate both people and businesses. To educate them on how to better secure their digital landscapes.

This year’s study surveyed over 6,000 people across the U.S., Canada, the U.K., Germany, France, and New Zealand. The survey asked about several things. These include knowledge of cybersecurity risks, security best practices, and challenges faced.

The report reveals some eye-opening insights. These include how people perceive and respond to cyber threats as well as what they can do to improve their cybersecurity posture. Here are some of the key findings from the report.

  • We Are Online… a Lot

    It’s no surprise that 93% of the study participants are online daily. The logins we create continue to expand, as well as those considered “sensitive.” Sensitive accounts hold personal information that could be harmful if stolen.

    Nearly half (47%) of the study’s respondents have ten or more sensitive online accounts. This amplifies risk. Especially if people are using the same password for two or more of those accounts.

  • Online Security Makes People Frustrated

    Most people (84%) feel that online security is a priority. But as many as 39% feel frustrated, and nearly the same amount intimidated. It can seem that you just can’t get ahead of the hackers. Just over half of people thought digital security was under their control. That leaves a whole lot that don’t think so.

    But that is no reason to let down your defenses and become an easy target. There are best practices you can put in place to safeguard your online accounts that work.

    These include:

    • Enabling multi-factor authentication on your accounts
    • Using an email spam filter to catch phishing emails
    • Adding a DNS filter to block malicious websites
    • Using strong password best practices

  • People Need More Access to Cybersecurity Training

    One way to reduce human errors associated with cybersecurity is to train people. The survey found that just 26% of respondents had access to cybersecurity training. 

    It also broke this down by employment status. We see that those not actively employed are most lacking. Even those employed can use more training access and encouragement. Just 53% report having access to cybersecurity awareness training and using it.

  • Source: The Annual Cybersecurity Attitudes and Behaviors Report 2023

  • Employers can significantly reduce their risk of falling victim to a data breach. They can do this by beefing up their security awareness training. There is also a large opportunity to provide more training. Particularly to those retired or not actively employed.

  • Cybercrime Reporting Is Increasing

    Over a quarter (27%) of survey participants said they had been a victim of cybercrime.

    The types of cybercrimes reported include:

    • Phishing (47%)
    • Online dating scams (27%)
    • Identity theft (26%)

    Which generation reported the most cybercrime incidents? Millennials. In fact, Baby Boomers and the Silent Generation reported the fewest.

  • Source: The Annual Cybersecurity Attitudes and Behaviors Report 2023

    No matter where you fall in the generations, it’s important to adopt security best practices. We’ll go through some of these next.

Online Security Best Practices to Reduce Your Risk

1.Strong, Unique Passwords:

  • Start with the basics. Create strong, unique passwords for each online account.
  • Use a combination of uppercase and lowercase letters, numbers, and special characters

2.Multi-Factor Authentication (MFA):

  • Enhance your account security with multi-factor authentication.
  • MFA adds an extra barrier to unauthorized access. Even for compromised passwords.

3. Regular Software Updates:

  • Keep all your software, including operating systems and mobile apps, up to date.

4. Beware of Phishing Attacks:

  • Exercise caution when clicking on links or opening attachments. Especially in emails from unknown sources.
  • Verify the legitimacy of emails and websites. Check for subtle signs, such as misspelled URLs or unfamiliar sender addresses.

5. Use Secure Wi-Fi Networks:

  • Ensure you connect to a secure and password-protected Wi-Fi network.
  • Avoid using public Wi-Fi for sensitive transactions. Unless using a virtual private network (VPN).

6. Data Backup:

  • Regularly back up important data to an external device or a secure cloud service.

7. Use Antivirus and Anti-Malware Software:

  • Install reputable antivirus and anti-malware software on all devices.
  • Regularly scan your systems for potential threats.

8. Be Mindful of Social Media Settings:

  • Review and adjust your privacy settings on social media platforms.
  • Limit the amount of personal information visible to the public.

9. Secure Your Personal Devices:

  • Lock your devices with strong passwords or biometric authentication.

10. Educate and Stay Informed:

  • Educate yourself and your team through cybersecurity awareness programs. This fosters a culture of vigilance and preparedness.

Schedule Cybersecurity Awareness Training Today

A little education on cybersecurity goes a long way toward protecting your data. Our experts can provide security training at the level you need. We’ll help you fortify your defenses against phishing, scams, and cyberattacks.

Contact us today to schedule a cybersecurity assessment.

Article used with permission from The Technology Press.

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Smart Tactics to Reduce Cloud Waste at Your Business

Written by zysxajde-ca on . Posted in Blog, Business.

Cloud computing has revolutionized the way businesses operate. It offers scalability, flexibility, and cost-efficiency. But cloud services also come with a downside: cloud waste.

Cloud waste is the unnecessary spending of resources and money on cloud services. These services are often not fully utilized or optimized. About 32% of cloud spending is wasted. This can lead to budget concerns as spending skyrockets.

But that figure also holds opportunity. It means that you can reduce nearly a third of cloud spending by optimizing how you use cloud tools.

So, how can you reduce cloud waste at your business and save money? Here are some smart tactics to consider.

  • Conduct a Comprehensive Cloud Audit

    Before implementing any cost-cutting strategies, conduct an audit. It’s essential to have a clear understanding of your current cloud usage. Conducting a comprehensive cloud audit allows you to identify:

    • Underutilized resources
    • Overprovisioned instances
    • Unnecessary services

    Use cloud management tools to generate reports. Look at usage patterns, costs, and performance metrics. This initial assessment forms the foundation for implementing effective waste reduction tactics.

  • Put in Place Right-Sizing Strategies

    Right-sizing involves matching your cloud resources to the actual demands of your workloads. Many businesses fall into the trap of overprovisioning. This means securing more user licenses or features than they need. This leads to increased costs and unnecessary waste.

    Analyze your workload requirements and resize instances accordingly. Use tools provided by your cloud service provider. These tools can identify and adjust the capacity of instances. This ensures that you only pay for the resources you truly need.

  • Use Reserved Instances and Savings Plans

    Cloud providers offer cost-saving options like Reserved Instances (RIs) and Savings Plans. These allow businesses to commit to a specific amount of usage. This is in exchange for discounted rates. By leveraging these options, you can significantly reduce your cloud costs over time.

    Carefully analyze your workload and usage patterns. Then, determine the most cost-effective reserved capacity or savings plan. Find a plan that aligns with your business’s long-term goals.

  • Install Automated Scaling Policies

    Dynamic workloads have a need for dynamic resource allocation. Install automated scaling policies. These ensure that your infrastructure scales up or down based on demand. This optimizes performance. It also prevents overprovisioning during periods of low activity.

    Cloud services enable you to set predefined policies for scaling. Examples are AWS Auto Scaling and Autoscale in Azure. These features help ensure efficient resource utilization without manual intervention.

  • Track and Optimize Storage

    Storage costs can accumulate quickly. This is especially true when data is not regularly reviewed and archived. Estimate your storage needs. Then, put in place lifecycle policies to automatically downsize lesser-used data. Such as transitioning less frequently accessed data to lower-cost storage options.

    Regularly review and delete unnecessary data to free up storage space. Adopt a proactive approach to storage management. This can help you significantly reduce costs associated with data storage.

  • Schedule Your Cloud Resources

    Schedule your cloud resources to run only when you need them. For example, turn off development, testing, or staging environments during nights and weekends. Or scale down your production environment during off-peak hours.

    Use available tools to automate the scheduling of your cloud resources. Base this on automated rules and policies that you define.

  • Delete Unused or Orphaned Cloud Resources

    Sometimes, you may forget or neglect to delete cloud resources. Resources that you no longer need or use. This can include:

    • Snapshots
    • Backups
    • Volumes
    • Load balancers
    • IP addresses
    • Unused accounts

    These resources can accumulate over time and incur unnecessary costs. To avoid this, you should regularly audit your cloud environment. Delete any unused or orphaned resources your business is not using. You can often use cloud provider tools to find and remove these.

  • Weed Out Duplicate Services

    Different departments in the same organization may be using duplicate services. Marketing may use one task management app, while Sales uses a different one. Centralize cloud resources and remove duplicate tools.

    Having everyone use the same cloud tool for the same function can save money. As well as enhance collaboration, reporting, and data integration.

  • Embrace Serverless Architecture

    Serverless computing allows businesses to run applications without managing the underlying infrastructure. You pay only for the actual compute resources used for your processes. This eliminates the need for provisioning and maintaining servers. Which reduces both operational complexity and costs. Consider migrating suitable workloads to a serverless model. This can help you optimize resource use and cut cloud waste.

Schedule a Cloud Optimization Assessment Today!

By following these smart tactics, you can reduce cloud waste at your business. As well as optimize your cloud spending. This helps you save money. You can also improve operational efficiency and environmental sustainability.

Are you struggling with expanding cloud costs? Need help identifying and removing cloud waste? Our team of cloud experts can help you.

Contact us today to schedule your assessment.

Article used with permission from The Technology Press.

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